Consultants in Science, Biopole, Route de la Corniche 4, 1066 Epalinges, Switzerland (CIS), are committed to protecting and respecting your privacy and to complying with applicable data protection and privacy laws and regulations.
Who CIS are and what CIS do
CIS’s business includes recruitment and provision of scientific services. CIS collects personal data from the following types of people to allow them to undertake their business:
Prospective and placed candidates for permanent and contract roles.
Prospective and live client contacts.
Supplier contacts to support CIS services.
Employees, consultants, temporary workers.
Information CIS collect from you
CIS collect information about you to allow them to undertake their recruitment and core business activities, any data requested will be used for these purposes only. This includes:
Your name, address and contact details, including email address and telephone number.
Details of your qualifications, skills, experience and employment history.
Information about your current level of remuneration, including benefit entitlements.
Information about your entitlement to work in Switzerland.
Compliance documentation and references verifying qualifications and experience.
If you contact CIS, CIS may keep a record of that correspondence.
A record of your progress through any hiring process that CIS may conduct.
Automatic data collection: CIS collect a limited amount of data from the users of their website including, but not limited to, traffic data, location data, and resources that you access. This information does not identify individual users and CIS do not link this automatically collected data to personal information.
CIS collect this information in a variety of ways, examples include (but not limited to): information contained in forms provided through their website; CVs or resumes; correspondence with them by phone, email or in-person; accessing their website; and social media sites such as LinkedIn.
CIS may also collect personal data about you from third parties, such as references supplied by former employers. CIS will seek information from third parties only once a job offer to you has been made and will inform you that they are doing so.
How CIS use your information
CIS use personal information held about you for legitimate business purposes including:
To consider your application in respect of a role for which you have applied.
To consider your application in respect of other roles.
To communicate with you in respect of the recruitment process.
To find appropriate candidates to fill their job openings.
To provide services to you.
To maintain business relationships, where you are a client or candidate.
To maintain compliance with their obligations as an employer.
To answer your enquires.
Where CIS store your personal data
The information you provide to CIS is stored in their secure servers and/or Zoho Recruit (an applicant tracking system), to assist with their recruitment process. CIS use Zoho Recruit to process personal information as a data processor on their behalf. Zoho Recruit is only entitled to process your personal data in accordance with CIS instructions.
As data controller, CIS may be sending your data to Zoho Recruit’s resume parser or external applications that have been integrated with Zoho Recruit. The data CIS send to Zoho Recruit may be transferred to, and stored at, a destination outside the European Economic Area ("EEA").
CIS take appropriate measures to ensure that all personal data is treated securely and they limit access to your personal data to those who have a genuine business need to know it. Those processing your information will do so only in an authorised manner and are subject to a duty of confidentiality.
Unfortunately, the transmission of information via the internet is not completely secure. Although CIS will do their best to protect your personal data, they cannot guarantee the security of your data transmitted through any online means, therefore any transmission remains at your own risk.
How long CIS will hold your information
The length of time CIS will hold or store your personal information for will depend on the services they perform for you and for how long you require these. If you uploaded your CV onto CIS’s website or sent it by email to be considered for future employment opportunities, CIS will delete your personal data from their systems if they have not had any meaningful contact with you after 5 years. After this period, it is likely your data will no longer be relevant for the purposes that it was collected.
CIS will consider there to be meaningful contact with you if you submit your updated CV onto their website or apply for jobs through them. CIS will also consider it meaningful contact if you communicate with them about potential roles, either by verbal or written communication.
CIS will make an effort to regularly communicate with you to ensure your data is up to date and accurate.
If you applied for specific role and your application is unsuccessful, CIS will hold your data on file for 6 (six) months after the end of the relevant recruitment process. If, however you would like to be considered for future employment opportunities CIS will keep your personal data on file. CIS will ask for your consent to keep your data for this purpose and you are free to withdraw your consent at any time. CIS will delete your personal data from their systems if they have not had any meaningful contact with you after 5 years.
Curriculum vitae (CV)
CIS give you the option of submitting your CV via their website or by providing your CV to them by email. You can do this either to apply for a specific advertised job or for consideration for future positions as they come up. Your CV will be stored in CIS’s servers and/or our applicant tracking system (Zoho Recruit) and will be accessible only by their recruitment consultants. CIS guarantee that your CV will not be posted on their website. Your CV will not be sent to third parties such as prospective employers without your prior consent.
You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will be archived providing the you submit both CVs using the same email address or you advise the relevant contact of your new submission. If you would like CIS to no longer hold your CV please contact CIS at email@example.com
As a data subject, you have a number of rights. You can:
Access and obtain a copy of your data on request.
Require CIS to change incorrect or incomplete data.
Require CIS to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing.
Object to the processing of your data where CIS are relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact CIS at firstname.lastname@example.org