© 2018 consultantsinscience.com 

Privacy Policy

Consultants in Science, Biopole, Route de la Corniche 4, 1066 Epalinges, Switzerland (“We” or “Our”), are committed to protecting and respecting your privacy and to complying with applicable data protection and privacy laws and regulations. 


This Privacy Notice sets out the basis on which the personal data collected from you, or that you provide to us, will be processed by us in connection with our recruitment activities. Please read the following carefully to understand our views and practices regarding your personal data and how we will treat it. 


Who we are and what we do

Our business includes recruitment and provision of scientific services. We collect personal data from the following types of people to allow us to undertake our business:

  • Prospective and placed candidates for permanent and contract roles.

  • Prospective and live client contacts.

  • Supplier contacts to support our services.

  • Employees, consultants, temporary workers.

Information we collect from you

We collect a range of information about you to to allow us to undertake our recruitment activities, any data requested will be used for these purposes only. This includes:

  • Your name, address and contact details, including email address and telephone number.

  • Details of your qualifications, skills, experience and employment history.

  • Information about your current level of remuneration, including benefit entitlements.

  • Information about your entitlement to work in Switzerland.

  • Automatic data collection: we collect a limited amount of data from the users of our website including, but not limited to, traffic data, location data, and resources that you access. This information does not identify individual users and we do not link this automatically-collected data to personal information.

We collect this information in a variety of ways. For example, data might be contained in forms provided thorough our website, CVs or resumes, or collected by corresponding with us be phone, email or accessing our website.

We may also collect personal data about you from third parties, such as references supplied by former employers. We will seek information from third parties only once a job offer to you has been made and will inform you that we are doing so.

Information we collect from other sources

Sometimes we collect information about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, and personal recommendations. In this case we will inform you, by sending you this privacy notice, within a maximum of 30 days of collecting the data of the fact we hold personal data about you, the source the personal data originates from and whether it came from publicly accessible sources, and for what purpose we intend to retain and process your personal data.

How we use your information

Data will be stored in a range of different places including our database and other IT systems (including email). 


We use personal information held about you for our legitimate business purposes including:

  • To consider your application in respect of a role for which you have applied.

  • To consider your application in respect of other roles.

  • To communicate with you in respect of the recruitment process.

  • To find appropriate candidates to fill Our job openings.

  • To provide services to you.

  • To maintain business relationships, where you are a client or candidate.

  • To answer your enquires.


How long we will hold your information


The length of time we will hold or store your personal information for will depend on the services we perform for you and for how long you require these. If you uploaded your CV onto our website or sent it by email to be considered for future employment opportunities, we will delete your personal data from our systems if we have not had any meaningful contact with you after 5 years. After this period, it is likely your data will no longer be relevant for the purposes that it was collected.  


We will consider there to be meaningful contact with you if you submit your updated CV onto our website or apply for jobs with us. We will also consider it meaningful contact if you communicate with us about potential roles, either by verbal or written communication.

We will make an effort to regularly communicate with you to ensure your data is up to date and accurate.

If you applied for specific role and your application is unsuccessful, We will hold your data on file for 6 (six) months after the end of the relevant recruitment process. If, however you would like to be considered for future employment opportunities we will keep your personal data on file. We will ask for your consent to keep your data for this purpose and you are free to withdraw your consent at any time.  We will delete your personal data from our systems if we have not had any meaningful contact with you after 5 years.

Curriculum Vitae

We give you the option of submitting your CV via google forms on our website or by providing your CV to Us by email. You can do this either to apply for a specific advertised job or for consideration for future positions as they come up.  Your CV will be stored in our database, and will be accessible only by our recruitment consultants. We guarantee that your CV will not be posted on the website or be accessible by third parties . Your CV will not be sent to prospective employers without your prior consent.


You can update your CV at any time, simply by following the same procedure to submit a new CV. Your old CV will archived providing the you submit both CVs using the same email address or you advise the relevant contact of your new submission. If you would like Us to no longer hold your CV please contact us on info@consultantsinscience.com

Your rights 

As a data subject, you have a number of rights. You can:

  • Access and obtain a copy of your data on request.

  • Require Us to change incorrect or incomplete data.

  • Require Us to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing.

  • Object to the processing of your data where We are relying on its legitimate interests as the legal ground for processing. 

If you would like to exercise any of these rights, please contact Joanna Jones at Joanna.jones@consutantsinscience.com